Pricing
At Better Meetings, we see our services as an investment in your success. When you hire us, we save you time, improve meeting outcomes, and enhance your culture.
Pricing Overview
The pricing is meant to be a realistic range, but some projects may be outside these numbers.
Generally, here’s how we structure pricing for our services:
Meeting Training
Meeting Design & Strategy
Meeting Facilitation
Value and ROI
At Better Meetings, we provide significant value through our services, ensuring a strong return on investment (ROI) for our clients. Our expertise in meeting facilitation, training, and design translates into tangible benefits:
Time
Savings
Our facilitation services save organizations weeks or months by streamlining decision-making processes, enhancing collaboration, and finding effective solutions quickly. We can often get done in a few hours or days what it would take organizations months to do on their own.
Improved
Meeting Outcomes
Our training programs aim to improve meeting efficiency and effectiveness, resulting in significant savings in the hundreds or thousands of hours spent in meetings within organizations.
Enhanced
Event Value
When we redesign meetings and conferences, a small rate can yield substantial improvements. Clients will say that even investing 1% or less of a conference budget on our services can multiply engagement, networking quality, and participant satisfaction by 2x-4x.
At Better Meetings, the visible part of our work — facilitation, training, and design — is just the tip of the iceberg. Below the surface, we invest significant time and effort to ensure your success:
A Visible Costs
The tip of the iceberg that clients see is the relatively small amount of time spent directly with your team during meetings or training.
B Hidden Costs
Below the surface, we often spend dozens of hours to produce a successful engagement, from extensive discovery, goal clarification, agenda design, and material creation to tailoring our approach to meet your specific needs and challenges to scouting a venue, arriving early to set up, staying late to wrap up and capture artifacts, and managing all the details in between, then following up with post-session reporting and debriefs.
Most of our work is tailored to meet your unique needs. Drawing on years of expertise, we invest significant time in understanding your challenges and goals, ensuring that every engagement delivers maximum value.
Cost Factors
1 Participants
2 Customization Level
3 Format
4 Duration
Total hours of engagement. This includes time “in the room” but also typically hours of research, design, set up, etc.
5 Materials & Tools
6 Additional Staff
7 Location
We mostly work near Washington, DC, Maryland and Virginia but travel frequently. We also have team members who are local to other cities.
8 Speed
9 Reporting
Special Pricing
For qualifying non-profits and educational organizations.
Invoicing
We accept checks and ACH transfers. We can also process credit cards and government purchase cards.
Partial Days & Hours
We usually price jobs by a half-day or full-day, with the fee being inclusive of the prep and other time. We bill coaching and consulting by the hour.
Milestone Payments
Payments are typically broken into achievable milestones.
We will rarely be the cheapest option but provide high value through our extensive expertise and customized approach. We will usually not be a fit for clients who simply want us to walk in cold to facilitate a 1-hour meeting or for clients who want us to simply facilitate to their own agenda without any input; we find this is not a recipe for success.
We prioritize a client-centric approach, offering more affordable but effective pricing options when possible and working within your budget constraints. We’re transparent about our costs and the value we deliver, ensuring you understand the investment you’re making.
Casey Creech
E. Lee Davenport
Michael J. Petrilli
