Pricing

At Better Meetings, we see our services as an investment in your organization’s success. We save you time, improve meeting outcomes, and enhance your organizational culture.

Pricing Overview

The pricing is meant to be a realistic range, but some projects may be outside these numbers.
Here’s how we structure our pricing:

How to run a good meeting

Meeting Training

$25 - $200 per person per hour
Tailored programs to build your team’s skills. For example, we usually include realistic examples so your team builds skills, practices them, and makes progress on real challenges and issues in your organization.

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Conference Planning Checklist

Meeting Design & Strategy

$200 - $400 per hour
Restructuring staff meetings, conference design, and more.

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Meeting Facilitation

$4,000 - $12,000 per day (inclusive of prep, etc.)
Customized for each organization to ensure productive outcomes. Even two organizations with a 2-day strategic planning retreat will have significantly different needs and agendas.

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Value and ROI

At Better Meetings, we provide significant value through our services, ensuring a strong return on investment (ROI) for our clients. Our expertise in meeting facilitation, training, and design translates into tangible benefits:

Time
Savings

Our facilitation services save organizations weeks or months by streamlining decision-making processes, enhancing collaboration, and finding effective solutions quickly. We can often get done in a few hours or days what it would take organizations months to do on their own.

Improved
Meeting Outcomes

Our training programs aim to improve meeting efficiency and effectiveness, resulting in significant savings in the hundreds or thousands of hours spent in meetings within organizations.

Enhanced
Event Value

When we redesign meetings and conferences, even a small investment can yield substantial improvements. Clients will say that even investing 1% or less of a conference budget on our services can multiply engagement, networking quality, and participant satisfaction by two to four times.

The Iceberg Analogy:
Understanding Our Services & Costs
At Better Meetings, the visible part of our work—facilitation and training sessions—is just the tip of the iceberg. Below the surface, we invest significant time and effort to ensure your success:

A Visible Costs

The tip of the iceberg that clients see is the relatively small amount of time spent directly with your team during meetings or training.

B Hidden Costs

Below the surface, we often spend dozens of hours to produce a successful engagement, from extensive discovery, goal clarification, agenda design, and material creation to tailoring our approach to meet your specific needs and challenges to scouting a venue, arriving early to set up, staying late to wrap up and capture artifacts, and managing all the details in between, then following up with post-session reporting and debriefs.

Customized Solutions
Most of our work is tailored to meet your unique needs. We invest significant time in understanding your challenges and goals, ensuring that every engagement delivers maximum value.
Cost Factors
We customize pricing for each project and it depends on a number of factors that include the following:

1 Participants

The number of people affects a number of factors including staffing, design, and materials.

2 Customization Level

Tailoring services to your specific needs.

3 Format

In-person, online, or hybrid; hybrid usually adds significant cost to do well.

4 Duration

Total hours of engagement.

5 Materials & Tools

Special software needs or materials such as creating large poster canvases, booklets, etc.

6 Additional Staff

Additional facilitators, graphic recording, note-taking, etc.

7 Location

We mostly work around the Washington, DC area and travel to other areas, but also have team members who are local to other cities around the country.

8 Speed

Is it a rushed timeline requiring extra work or do we have weeks or months to coordinate at a normal pace?

9 Reporting

Some jobs have important but minimal output like a company vision or half-day conference agenda. Others might require a comprehensive strategic plan document.

Special Pricing

Non-Profit Discount
20% off

For qualifying non-profits and educational organizations.

Pro Bono Work
Limited Availability Based on demonstrated need
For organizations working on issues such as climate, health, or social justice issues.
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Payment Terms

Invoicing

We accept checks and ACH transfers. We can also process credit cards and government purchase cards.

Partial Days & Hours

We usually bill jobs by a half-day or full-day, inclusive of the prep and other time. We bill coaching and consulting by the hour.

Milestone Payments

Payments are typically broken into achievable milestones.

Fit for Clients
We will rarely be the cheapest option but provide high value through our extensive expertise and customized approach. We will usually not be a fit for clients who simply want us to walk in cold to facilitate a 1-hour meeting or for clients who want us to simply facilitate to their own agenda without any input; we find this is not a recipe for success.

We prioritize a client-centric approach, offering more affordable but effective options when possible and working within your budget constraints. We’re transparent about our costs and the value we deliver, ensuring you understand the investment you’re making.
What Our Clients Say
Casey Creech

Casey Creech

Senior Leadership Consultant at MITRE

The Better Meetings process is all about pulling out those hidden gems that exist inside the room, not just the obvious ones that sit on top. And that's something Better Meetings does an amazing job of – helping you tap into the entire wisdom of the room, not just the loudest people.
E. Lee Davenport

E. Lee Davenport

Director of Community Development at US Ignite

The training and advice have been easy to implement in my day-to-day gatherings, board meetings, and even our conference. But, more than that, it’s gotten me to really think differently about how to significantly improve our meetings in new ways.
Michael J. Petrilli

Michael J. Petrilli

President at Thomas B. Fordham Institute

From fun-but-not-hoky ice-breaking activities, to small-group activities to set norms and rebuild trust, to jumping into substantive policy conversations, Lee's guidance, leadership, and expert facilitation skills helped our group get off to a great start. I highly recommend him!
Meagan O’Toole, JD, CAE

Meagan O’Toole, JD, CAE

Executive Director at New York County Psychiatric Society

Lee and Better Meetings helped us organize and facilitate a meeting that more than met our expectations! Everyone remained engaged throughout the day and even managed to tackle one of our thorniest issues while simultaneously increasing the Board's sense of camaraderie.